For years, small meeting rooms have quietly become part of the IT fabric, standardised, repeatable, and centrally managed. Medium and large meeting rooms, however, have remained stubbornly different: deployed one-off, tuned by specialists, and operated as exceptions rather than systems.
Pleneo has been created to change that.
Pleneo is a new collaboration technology company with a singular focus on simplifying how medium and large meeting rooms are deployed, operated, and scaled. Built by the team behind Xilica, a professional audio brand with more than 25 years of experience and thousands of complex rooms deployed worldwide, Pleneo applies enterprise IT thinking to spaces that have traditionally resisted standardisation.
Rather than treating every large room as a bespoke AV project, Pleneo reframes them as part of a unified collaboration estate: rooms that behave consistently, deploy predictably, and can be managed as a single system across sites.
At the centre of this approach is Room OS, Pleneo’s software-defined operating layer for medium and large spaces. Room OS defines how rooms are built, commissioned, and run, combining secure on-device intelligence with cloud-based orchestration through Pleneo Cloud. The result is zero-touch provisioning for component-based room systems, where audio, video, and peripherals are unified into one coherent environment — without the manual tuning and adjustment that has traditionally slowed large-room deployments.
Powering each room is RoomHub, the physical core of the Pleneo platform. Originally developed within Xilica and now a foundational element of Pleneo, RoomHub brings secure edge intelligence directly into the room while remaining tightly integrated with Pleneo Cloud. By processing audio and video locally, RoomHub enables advanced capabilities such as AI-driven AutoDeploy, NoiseSense, machine-learning-based de-reverberation, video intelligence, and IQ Voice Enhancement which delivers consistently high-quality inputs while keeping latency low and sensitive data on site.
By standardising how rooms are deployed, commissioned, and managed, Pleneo removes much of the uncertainty that has long defined larger meeting spaces. Rooms can now be delivered as complete systems rather than collections of individual devices, enabling more predictable outcomes, cleaner handovers, and consistent rollouts across regions.
“Large meeting rooms are no longer special cases,” said James Knight, CEO of Pleneo. “They’re increasingly part of the core collaboration estate, and they need to fit naturally into IT and UC operating models. Pleneo was created to offer a new way forward — one that makes large rooms easier to deploy, easier to operate, with a user experience ready for what collaboration is becoming.”
That next generation is increasingly shaped by AI. As collaboration platforms introduce intelligent assistants, automated summaries, and contextual insights, meeting rooms have become critical inputs into how conversations are captured and acted upon. In medium and large spaces, inconsistent audio, video, and spatial data can undermine outcomes such as transcription accuracy, speaker attribution, and post-meeting insight. Pleneo is designed to make high-quality, consistent inputs achievable at scale to bring confidence and repeatability to intelligent collaboration in complex environments.
Pleneo has also been built to be IT-native from day one. Room OS is designed around enterprise security, scalability, and operational ownership, supporting local data sovereignty and aligning with recognised standards including SOC 2 Type II and ISO 27001. This allows organisations and their partners to deploy medium and large rooms with the same governance and confidence expected of modern enterprise systems.
“As collaboration platforms become more intelligent, the expectations placed on meeting rooms have changed,” said Craig Durr, Chief Analyst at The Collab Collective. “Consistent, high-quality room inputs are now critical, particularly in medium and large spaces where variability has traditionally undermined outcomes. Pleneo is approaching this challenge at the system level, which is exactly what the market needs as organisations try to scale intelligent collaboration beyond small rooms.”
Pleneo launches with immediate product availability through a global distribution network spanning more than 60 countries, supported by customer success teams across the Americas, Europe, the Middle East, India, and Asia.
Pleneo will exhibit at ISE 2026, booth 2-R500.
